Missed expenses
A fee no engagement covers
A $1,150-a-quarter “maintenance retainer” that no signed engagement accounts for.
Caught by reconciling every recurring invoice line against the signed engagement and the minutes.
For trustees of public retirement funds
The board is part-time.
The paperwork isn’t.
FiduciaryOS reads everything a fund signs, files, and receives — and keeps one page current: what deserves the board’s attention this month, sorted by what matters most, with a source under every claim.
01 — What it catches
The things that slip past a volunteer board.
Not because anyone was careless — because no one is paid to read every invoice, contract, and filing line by line, every month. FiduciaryOS is. Each finding ends in a concrete next step, never a decision made for the board.
Contract lapses
An agreement that expired in 2022
The administrator’s contract lapsed years ago — and services and payments never paused.
Caught by extracting the term and expiry from every contract and checking it against today.
Quiet price increases
A 29% drift, unamended
A monthly fee climbed from $2,400 to $3,100 with no written amendment on file.
Caught by comparing what’s actually paid, period by period, against the last signed rate.
Filing deadlines
A statutory audit coming due
The Chapter 802 audit is due July 29 — with no engagement letter in place yet.
Caught by computing Texas statutory due dates from the fund’s own size and fiscal year-end.
Conflicts
Both sides of the same table
The fund’s broker manages the landlord on the lease it’s advising the fund to sign.
Caught by mapping every party on both sides of a transaction, then checking for the disclosure that should exist.
The one number
$595,850 / yr
All-in vendor cost
About 27.8 basis points, assembled from six separate sources — a figure that appears in no board packet.
02 — The register
A source under every claim.
Nothing here asks the board to take FiduciaryOS’s word for it. The number no one assembles is built from parts you can see — and every finding opens to the document, page, and line it came from.
Advisory $214k
Management $156k
Custody $61k
Administration $92k
Consulting $48k
Audit $24k
assembled into one figure
All-in vendor cost · $595,850 / yr · 27.8 bps
— a figure that appears in no packet.
The administrator’s agreement expired in 2022.Services and payments continued for three years past the term. Source
DocumentAdministration Services Agreement · executed 2017
Page · clausep. 9 · §7.1 Term
Excerpt“This Agreement shall remain in effect for a term of five (5) years from the Effective Date…”
A monthly fee rose 29% with no amendment.$2,400 to $3,100, first appearing on an invoice, never in a signed change. Source
DocumentVendor invoice · March vs. September
Compared toLast signed rate schedule · Exhibit B
Excerpt“Monthly service fee… $3,100.00” — against a schedule that reads $2,400.00.
The statutory audit is due July 29.Computed from the fund’s size and fiscal year-end — with no engagement letter on file. Source
RuleTex. Gov’t Code Ch. 802 · annual audit
Computed fromFiscal year-end + statutory window
StatusNo engagement letter located in the document set. Marked for the board.
03 — How it works, and what it is not
Read in place. Extracted by code.
The dollar figures are computed by plain code, not guessed by a model. Run it twice, get the same number — and an auditor can re-run the work.
01
Read in place
Documents are read where they live. Only a source-linked map is kept — document, page, a short excerpt — never full member records.
02
Extracted by code
Dollars are pulled by deterministic code, not model guesswork. The same input always yields the same number.
03
Member data refused
Benefit letters and beneficiary files are refused before anything is read, and every published citation is re-screened for PII.
04
Sorted for the board
What’s left is one register, ranked by what matters, each item ending in a question for the record — not a verdict.
What this is not
- ×Not advice. Not investment, legal, tax, actuarial, or audit advice, and not a substitute for those professionals.
- ×Not a rating. It does not score, rank, or grade any fund, vendor, or manager.
- ×Not a recommendation. It never tells a board to hire, fire, buy, sell, or hold.
- ×Not a decision-maker. Votes happen where they should — in the fund’s posted public meetings.
04 — Why you can trust it
A trusted binder, turned into software.
Careful, durable, and built to be checked — because a board’s standing rests on being able to show its work.
01
A source under every claim
Every number carries the document, page, and line it came from. Missing data is shown honestly, never papered over.
02
Code, not guesswork
Figures are extracted by deterministic code an auditor can re-run — not inferred by a model that might drift between readings.
03
Member data stays out
Personal records are refused before they’re read. Only source-linked citations are kept, and every one is re-screened.
04
Built toward SOC 2
A default-deny posture and an append-only audit trail today; independent SOC 2 assurance is on the roadmap, not a badge we claim.
05 — Who it’s for
For the people who answer for a fund they don’t run full-time.
- i Volunteer and part-time trustees of public retirement funds
- ii Board secretaries and the administrators who keep the record
- iii Audit committees and the auditors who review the fund
- iv Boards of pensions, foundations, endowments, and nonprofits
See what your own fund answers for.
FiduciaryOS is in development, forming its first pilot cohort. Join the early-access list to help shape a register built for the board that reads on nights and weekends — and be first in when the cohort opens.
Get early access